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How To Choose The Best Wedding Entertainment For Your Wedding Reception

After feeling like you’ve been living in a fairytale because of your engagement, it’s now time to get off cloud-nine and take the stressful journey into the world of wedding planning. While hiring a wedding planner might help lessen the stress, it’s always a good idea to add in some personal touches. A good way to do so is by personally picking out the wedding entertainment for your reception

Apart from the reason that they entertain the guests, the wedding entertainment also sets the mood in the venue. Whether you choose a live band or a DJ, the wedding entertainment will leave a strong impression on the guests. Thus, it’s ideal to pick the best wedding entertainment service out there, but where do you begin?

Factors To Remember For Your Wedding Entertainment

Before you decide on what kind of entertainment you want at your wedding, you also have to consider a few factors. Here are some of them:

  1. Budget

No matter how perfect you want your wedding to be, you always have to set a budget and stick to it. If this wouldn’t be a problem for you, then, by all means, go have the glamorous wedding you’ve always wanted. 

However, if you’re sticking to a budget, there’s no need to feel bad about it. It would be wise to stick to a budget rather than incurring debt just to have a lavish wedding. Besides, the most important thing at a wedding is being able to tie the knot with your partner and having your loved ones there to witness it.

In picking out the wedding entertainment, setting a budget is also important. The fees vary depending on what type of entertainers you plan on getting. It would be best to do your research on how much wedding entertainment groups charge and decide which would suit your budget.

  1. Venue

Whether you plan to hold the reception in a fancy hall, a beach, or a garden, the venue plays an important part in choosing the best wedding entertainment for your reception. 

For instance, you have to check if the venue has enough space if you plan on getting a band. Live bands have a minimum space requirement, so if you plan to hold the reception in a small venue, perhaps hiring a band with seven members wouldn’t be the best option for you.

Apart from music, where you hold your receptions can also pave the way for other forms of entertainment. Imagine holding your wedding reception at the beach and having a fire dancer to wow your guests. That’s bound to be one memorable reception for everyone.

If you prefer the indoors, you’ll probably be booking a wedding hall or a banquet hall in a hotel. This is the safest option, especially if you don’t want to worry about the weather. You have to do your research on the indoor venues, though, as some venues have sound limiters, which can affect the live band or DJ’s audio quality.

  1. Types of Guests

Will there be kids in the audience? Is your great-grandmother going to be there? Knowing who to expect at your wedding reception can help you decide on which wedding entertainment to include since you would want everyone in the audience to be involved and entertained.

For example, a bouncy castle might be interesting for kids, especially if you have a summer wedding in a garden. If you’re going for a live band or a DJ, you could request them to add some songs that people from all generations could enjoy.

  1. Number of people

You’ve sent out the invitations a few weeks ago and are still waiting on some RSVPs. You may not know the exact number of people attending yet, but it’s important that you have a rough estimate of how many people will be attending your wedding. Why? Some wedding entertainers may charge additional fees depending on the number of people at the venue.

Additional charges based on the number of people may sound ridiculous, but this is not without reason. The equipment needed for a venue with 50 people may differ from the equipment needed when there are about 150 guests in a hall. Entertainers would charge for the difference in the needed equipment, which is reasonable if you want high-quality entertainment during your reception.

  1. Timespan before your wedding date

It’s not like you have to think about booking the band or DJ right after your proposal, but that might not be such a bad idea. Some wedding entertainers have their schedules booked way in advance, so it would be difficult to book one in such short notice. You should include booking the wedding entertainment in a spot at the top of your list.

If you have a wedding planner, they may be the ones to coordinate with the members of the wedding entertainment of your choice, but you should also reach out to the entertainers. This way, you can give them your thoughts on what you would like to expect, what type of vibe you would like at the reception, and even show them your playlist to give them an idea of what type of wedding music to play.

Types of Wedding Entertainment

Now that you know some of the factors to consider in choosing the best wedding entertainment, you can now proceed to choose what type you want to see at your reception. There are so many forms of entertainment out there that you might be tempted to hire all of them to make things livelier! Don’t get too carried away, though. It’s important to choose wisely and check if it’s something you really want at your wedding.

Here are some common wedding entertainment during wedding receptions:

  1. Live band

Wouldn’t it be wonderful to have a live band at your reception to serenade your audience? Live music can set the mood in any venue and also brings some sort of sophistication. It would be great if you could find a flexible band that could cater to your song requests.

Do keep in mind that bands tend to be more expensive than other wedding music providers. So, if you’re opting for a band at your wedding reception, you would want to make sure they’re quality performers. Try looking for the best bands in your area or get recommendations from friends.

  1. DJ

What better way to get everyone up and moving than a DJ? They have a wide variety of songs and can be the life of the party when the atmosphere begins to die down. If you and your partner love such lively music that you can make you dance with everyone, hiring a DJ is a good choice.

As a wedding tip, be in touch with your DJ during the planning so that they would know your expectations of them. Some DJs also offer other services, like a Karaoke, for your guests to enjoy, so you may want to take advantage of that. 

  1. String Quartet

Having a simple but elegant wedding? A string quartet may be the best fit for your wedding reception. They’re usually booked during the wedding ceremonies, but who’s to say they can’t head on to the reception as well?

Unlike most wedding entertainers, the string quartet is quite portable. They no longer need other equipment apart from their instruments and music stands (maybe just some additional lighting if the venue is dark). String quartets can also be versatile as they can play the trendy songs as well as the old classics.

If you and your partner both love classical music, try to consider a string quartet at the reception!

  1. Solo/duo Performers

If you’re not planning to spend too much on wedding entertainment, vocal and instrumental soloists/duets may be your best bet. Not only are they the most economical choice, but they also require the least space in your venue. Be sure not to sacrifice the quality of the entertainment for the price, though.

Since they’re the least popular choice among other types of wedding entertainment, it’s always good to ask for recommendations when looking for a solo/duo performer. But, once you come by a great soloist/duo, they won’t disappoint you for sure. If you’re lucky enough, maybe a member of your family or a good friend of yours would be willing to perform at your wedding reception as a wedding gift!

Music is probably the main source of entertainment during a wedding reception, but there are also other forms of entertainment you may want to consider having at the reception. Wouldn’t it be nice if the guests had other things to entertain themselves with when the couple has to get their pictures taken? Try checking out the list below for some additions you may find interesting:

  1. Photo Booth

If you want your guests to have a memory of themselves on the day of your wedding, consider hiring a photobooth. They’re usually a good entertainment service that guests can use to kill time as they can receive the photo in an instant, and keep it as a souvenir, too. Some photo booths offer the option to have the photos sent through email, too.

Talk to the supplier and see if they can connect you with that option, so your guests have a digital copy of the photos as well.

  1. Cocktail Bar

If you know how much your guests love some margaritas and whiskeys, your wedding guests may find a cocktail bar to be a soothing stopover after rocking the dance floor. Try to see if you can find a supplier that can offer a separate bar for mocktails–non-alcoholic beverages–for the young ones. 

An assortment of refreshments apart from the ones offered in the venue also helps your guests cool down.

  1. Caricaturists

A caricature can be another great souvenir a guest can take home and remember from your wedding. On average, it takes a caricaturist about 3-5 minutes to finish one face. Guests of all ages would love to get their hands on one of these.

  1. Fireworks display

If you hold your reception in an open space, a fireworks display will definitely end the wedding reception with a bang! Imagine admiring the beautiful display of lights in the sky with everyone before you part ways with your guests. This would be another wonderful memory that they would remember.

  1. Bouncy Castle

Your wedding guests would also like to socialize with other guests at the reception, but doing so can be hard, especially with children involved. Some children would often cling to their parents most of the time, so it could be difficult for them to socialize with other people. What better way to keep kids occupied than a giant bouncy castle?

  1. Dessert Bar

The dessert selection at the dinner buffet may not be enough for some guests with sweet-teeth, especially if they have limited servings. Consider getting a dessert bar so that guests can get the sugar rush they need to party.

  1. Fortune Tellers

Weddings can make people emotional. It also makes other people dream about their future wedding or remember what their wedding was like. Having a booth for fortune tellers is bound to keep your guests entertained and curious about their future.


The possibilities are endless when it comes to wedding entertainment! Don’t forget to include the traditional activities, like the toasts, special dances, cutting of the cake, bouquet throw, garter toss, and dove release! Another free activity you can do to have the guests involved is a Mr. & Mrs. Q&A, where guests can answer questions about the couple and get a prize if they’re right!

There are so many choices out there for your wedding reception entertainment. The main one being the wedding music provider. No matter which of them you plan on getting, it’s always best to remember the factors you need to consider discussed in this article.

The wedding entertainment affects the venue’s atmosphere, so remember to choose carefully and do your research. Also, remember that a wedding isn’t about impressing anyone, it’s about the beautiful union of two wonderful people who found love, and would like to share that moment with the people most important to them.