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3 Tips for Writing the Best Ceremony Plan

We all laugh at the videos of the wedding fails when we watch them on YouTube. 

But it’s not as funny when something like that happens to you on your special day. 

With that, brides become more and more demanding. They want everything to be precisely scheduled, with no time for mistakes. 

And wedding planners are here to save the day. 

Planning a perfect wedding ceremony is not a job for one day, but rather for several months. It requires frequent meetings with the bride and groom, their families, discussing their preferences and millions of dos and don’ts. 

That’s why a wedding ceremony plan is essential. It can help you and your clients keep track of all the changes, and you will use it as a guide to your perfect wedding ceremony. 

So, what does it take to write a ceremony plan that will be a perfect guide and will please the demanding bride and groom?

Let’s take a look. 

1. Consider the Structure

Forgetting about the structure when planning a wedding ceremony is a common mistake. Indeed, can a structured plan still include tons of information that a wedding planner gets on a daily? 

Certainly, having a structure for a ceremony plan is better than writing it all down on napkins. 

DJs Randy Bennett and Joe Bunn, who have an enormous experience of entertaining guests at weddings, share the basic structure of a ceremony plan in their YouTube video:

In a nutshell, the recommended structure of a ceremony plan consists of the following essential parts:

  • The official part – the entrance of all the key people participating in the official ceremony. This part should have a precise timeline and every participant should know their role well. So, when writing a ceremony plan, a wedding planner should talk to each participant to make sure that all details are understood and written down. 

This part includes:

– a welcoming word by the wedding officiate 

– readings

– vow exchange

– ring exchange

– first kiss

– traditional unity ceremony

– announcement of newlyweds, and

– recession

The timeline of this part should also include the positioning of every participant of the ceremony, written down in detail. 

  • The reception part. If it’s not written down, a wedding reception can turn into chaos, especially if a wedding hosts more than 50 people. Thus, a ceremony plan should include written details on the following parts of the wedding reception:

– receiving guests

– best man’s speech

– speeches delivered by parents

– reception dinner

– cake cutting

– first dance

– cocktails

– the send-off

Some couples may like to change the order of the wedding reception activities, so make sure that you ask them about it and write it down the way they want. 

Note: an important thing that wedding planners forget when giving the clients the ceremony plan is properly proofreading it. To proofread the ceremony plan quickly, you can use online tools like Grammarly (an automated tool to check grammar and spelling), BestEssayEducation (an online hub of professional writers) or WowGrade (professional help from writers and proofreaders). 

It’s important to keep in mind that, in a wedding rush, a not-proofread ceremony plan, written hastily, can lead to misunderstandings and mishaps during the ceremony. 

2. Ponder Over the Style of the Ceremony

The style of a wedding ceremony should also be written into a ceremony plan. It ensures the consistency of the style and helps avoid misunderstandings regarding the color palette, flowers, decorations, and the general atmosphere of the ceremony. 

Regarding the style of a wedding ceremony, Brides, a well-known bridal and wedding magazine, offers wedding planners to ask their clients the following questions:

  • How do you picture your perfect wedding ceremony? (allows to see the bigger picture)
  • What inspires you to have the format of a wedding ceremony that you’ve imagined? (give clues on which resources to use when figuring out the style of the event)
  • Fancy or casual? (gives clues on the dress code, the placement of the guests and other style-related details)

Now, since you’ve figured out, how your clients see their perfect wedding ceremony. Now, as you’re setting more specific goals, it’s time to narrow down and write down:

  • The specific style: if the clients want a glamorous wedding, specify, whether it’s an art-deco glam or a Hollywood glam. 
  • The color scheme: once defining the style, bring some color to it. Offer several options to make sure that your clients can visualize the different color schemes for their wedding. 
  • The details: if there are family memorabilia that your clients may want to include in a wedding ceremony, make sure that you have them listed in the ceremony plan. 

Note: the style of the wedding is not only created with the help of decorations and flowers. The speeches that the couples deliver during the reception ceremonies, their vows, and other verbal expressions may affect the overall atmosphere. 

As a wedding planner, you should look over the above-mentioned aspects as well. “There’s nothing more awkward when a groom makes jokes in his wedding vows in response to the bride’s tearful and endearing speech”, says Neightan White, a professional writer from SupremeDissertations, sharing his experience from the wedding he attended. 

So, as you can see, a style of a wedding ceremony is a compound term, consisting not only of the visuals but also from the atmosphere delivered by the bride and groom, and other participants of the ceremony. Thus, to avoid any mishaps, all the style details should be written down with precision.

3. Offer Some Personalization Ideas

Among many wedding planning mistakes that can ruin the vibe of the wedding ceremony is making it too traditional. The bride and groom want this day to be special and want to have something to remember it by. And it should be something that speaks to their hearts. 

The idea of personalizing a wedding event should be discussed with a couple in the process of writing a wedding ceremony. This idea will become the core motif of the ceremony, present at every step of it. That’s why it should be discussed at the very first meeting with the couple. 

What can it be?

Take a look at how Ashleigh and John, a couple from Hawaii, honored Ashleigh’s diseased dad throughout their wedding ceremony:

The mention of him was made during the reading of the vows, the bride had a pin with her dad’s photo on it, and even the choice of a wedding venue was made to remember and honor the memory of the bride’s dad. This is truly a touching idea of how a personalized wedding ceremony should look like. 

At the end of the day, it’s about making your clients happy, so writing some personalization ideas that will become a leitmotif of the ceremony is crucial to make this day memorable. 

Wrapping Up

Writing the plan for a wedding ceremony is truly a challenge. You, as a wedding planner, should take into account as many details as possible because, during such events, every detail is crucial to the end result. 

Hopefully, our tips will make writing the ceremony plan more efficient and will help you take into account all the details to help make your clients special day the most memorable. 

Video credit: Eric Floberg